Seamless Automation for Your AP Workflows
Accounts Payable (AP) is a crucial function for businesses of all sizes and is often one of the first areas to be outsourced in large organizations due to its manual and repetitive nature. However, with today's technology, there is a smarter way to manage AP.
Our AP automation solutions revolutionize how companies handle invoice intake, approval workflows, and posting by integrating directly with your existing tools and systems. Utilizing advanced AI and large language models (LLMs), we can read and extract data from invoices, even those in new or unfamiliar formats, and automatically match them to purchase orders and goods receipts. This process leads to faster approvals, fewer errors, and timely payments without any manual effort.
We don't replace your accounting systems – we enhance them.
Our software robots operate in the background to read invoices, extract key data, and input it directly into your workflows. There's no need for new software, extra training, or disruption – just smoother and quicker AP processes with fewer errors.
As with all our solutions, we offer a guarantee: achieve at least 50% in time or cost savings, or receive 100% of your money back.
Additional programs or apps to learn
Time and cost savings guaranteed
Money back if we don't deliver results
Average ROI (months)
All Accounting Automation Solutions
Every process we automate has its own page – the systems it touches, how it works, and the results. Pick where to start.
Automation in Accounts Payable
We assist businesses in automating their accounts payable operations by integrating intelligent automation directly into the tools and systems they already use. Whether you are using Outlook, Excel, shared drives, or an ERP like QuickBooks or NetSuite, we streamline the reading of invoices and the extraction of data. This accelerates processing and approvals, ensuring timely payments without the need for new platforms or major workflow changes.
Our approach is tailored for teams looking to modernize their existing accounts payable (AP) processes rather than replace them. There are no new systems to implement and no extensive retraining required. You can achieve faster and more efficient payables through automation that operates seamlessly in the background.
Automation of Accounts Payable – Key Benefits
Eliminate Manual Data Entry
Accounts payable (AP) automation captures and extracts invoice data using AI and optical character recognition (OCR). This process eliminates manual entry, reduces errors, and saves hours of repetitive work. As a result, your team can concentrate on analysis and managing exceptions rather than dealing with paperwork.
Reduce Operational Costs
By automating processes such as approvals, invoice matching, and data posting, companies can lower overhead costs, avoid late fees, and streamline staffing requirements. Automation leads to long-term cost savings without the necessity to expand headcount or infrastructure.
Accelerate Invoice Approvals
Intelligent routing and automatic matching of invoices against purchase orders or goods receipts help speed up the approval cycle. This efficiency reduces bottlenecks, ensures timely payments, and strengthens relationships with suppliers.
Enhance Accuracy and Compliance
Automation significantly minimizes common errors, such as duplicate payments or incorrect entries. With consistent processing and digital audit trails, your business remains compliant and well-prepared for both internal and external audits.
Frequently asked questions
Can accounts payable be automated?
Yes, definitely. Accounts payable (AP) processes such as invoice intake, data entry, matching, and approval can be fully automated using AI and software robots. Automation removes repetitive tasks, reduces errors, and speeds up invoice processing without altering your existing tools.
How can you automate accounts payable processes?
There are two primary approaches. Some companies choose to implement third-party accounts payable (AP) platforms, but these often require significant system changes, lengthy onboarding processes, and additional training for staff. Our approach is different: we utilize AI and automation to enhance the existing systems you already use. We automate tasks such as invoice reading, data extraction, coding, and approvals – all while working seamlessly in the background, ensuring there is no disruption to your team's workflow.
Can AI read and process incoming invoices?
Yes, AI can read and process incoming invoices. We utilize robots and AI, including large language models, to extract essential data such as supplier information, amounts, and line items from PDF or scanned invoices. This information is then automatically entered into your accounting system, matched to purchase orders, and routed for approval.
What tools can be automated within AP automation?
We automate AP processes across a variety of systems, including ERPs such as QuickBooks, NetSuite, and Sage, as well as Excel files, shared inboxes, and procurement platforms. Our solution integrates all these tools, allowing you to keep your existing setup without the need for costly replacements or restructuring.
What sets your AP automation approach apart?
We focus on building automation around your current systems rather than selling you new software. This means there are no high expenses, no need for retraining, and no disruptions to your workflow. Our automated solutions operate seamlessly in the background, handling tasks such as data entry, three-way matching, and approvals. This allows your team to concentrate on addressing exceptions and developing strategies.
Schedule a free accounts payable audit
Let our experts evaluate your current accounts payable processes and provide you with a personalized, no-cost assessment. Discover how automation can help reduce manual tasks, improve accuracy, and lower processing costs.
Request an audit or demo
Name, e-mail and what you'd like to automate. We reply within one business day.
